Procurement
Our professional team carries out the procurement tasks in very professional manners. We usually divide Procurement in several phases to have better control and provide our customer up to date and industry standard reporting so they fulfill their projects on timely manners.
We first identify the needs during the planning phase. For every job order or statement of work, Request for Quotation is the basic need to serve as a document outlining the procurement to be carried out. Prior to the award, however, is a request for proposal in which multiple contractors get to bid on the job, determining from their bids who will get the contract.
This process is collected in the procurement management plan, which includes requirement documents, risk register, activity resource requirements, schedule, activity cost estimates and more.
To guide these decisions there are tools and techniques, such as make-or-buy analysis, which helps to determine if the activity needs an external supplier or can be done in-house. Seeking help from experts, doing market research and meeting with stakeholders also helps guide this decision.
Once the strategy is finalized and first phase is over, the next phase is to conduct procurement where we study the bids that come back and determine which one to accept. Before deciding, however, we work on criteria to decide which bid is best for the project. We chose state of the art selection process by conferencing with the bidders, having techniques for evaluating the proposals and having independent estimates to make sure the bids as per specifications. We do seek the advice of experts in the areas when necessary to get their perspective before making our decisions.
Once the awards are issued, we keep close follow up on the products and services needed from the manufacturers, suppliers. The management of those contractors are folded into the overall management responsibilities.
Therefore, we do regular status updates to review the agreements, get progress updates and review the performance. This monitoring and tracking is such an important factor in controlling the procurement because at the same time we need to update our Clients.
We keep closed eye on the receipt of goods, inspect them, if received as per orders and contracts, this will ease the process when the products are delivered to project for implementation.